This data protection statement applies to personal data collected in connection with the products and services provided by Q-Yachts and to personal data collected in connection with your other interaction with us. When we collect the above data in connection with our products and services, we mean for example, Q-Yachts boats, other products, websites, applications or other types of services. When we collect the above data we will include a link or another appropriate reference to this data protection statement. This also applies to the collection of personal data in connection with other Q-Yachts services, such as customer services, customer events, offers and promotional campaigns.
Any other terms related to data protection are communicated in connection with individual Q-Yachts products and/or services. In the event of any conflict, such terms specific to product or service supersede this data protection statement.
Our products or services may also contain links to other companies’ websites and other third-party services that have their own data protection policies. We recommend that you read the data protection policies of such services carefully. Q-Yachts is not responsible for third-party data protection practices or their content.
2 CONTROLLER AND CONTACT DETAILS
The controller is Q Yachts Oy (company ID: 2726567-4) (“Company”).
2.1 Contact details of the data protection officer
With respect to data protection matters, you can contact: firstname.lastname@example.org
Message subject: “GDPR DPO”
3 PURPOSES OF THE PROCESSING OF THE PERSONAL DATA AND LEGAL BASIS FOR THE PROCESSING
We process and collect the personal data mentioned in this data protection statement for the following purposes: • Provision and maintenance, development and securing of Q-Yachts’ products and services; • Implementation, development, statistics compilation, reporting and analysis of customer service;
- Customer communication and customer relationship management as well as problem solving and message processing;
- Direct marketing purposes and other targeted advertising;
- For analytical purposes, we also collect analytics data about visitors to our websites;
- We may also collect location data from our boats or other services;
The legal bases applicable to the processing are: agreement, legal obligation, legitimate interest of the controller and consent.
Agreement as a basis for processing consists of Q-Yachts’ general terms and conditions and data protection policy, as well as any special terms or other agreement applicable to the individual case in question. These are pursuant to Q Yachts’ legitimate interest and/or the user’s consent.
Legal obligation as a basis for processing is based on European Union law and applicable national law. A legal obligation may be related to, for example, accounting.
Where the legitimate interest of the controller is the basis for processing, legitimate interests include the direct marketing, development, improvement and protection of Q-Yachts’ products and/or services, and other uses that are in Q-Yachts’ legitimate interest under applicable law. You may at any time prohibit the processing of your personal data for direct marketing and profiling purposes. Please note, however, that this does not affect the quantity of ads displayed in Q-Yachts’ products or services, but only that marketing will not be targeted based on the data we collect from you.
Consent as a basis for the processing of personal data described in this data protection statement is obtained using an appropriate method, such as ticking a box indicating your consent, making a choice in the technical settings of the service or website or another clear statement or action indicating your consent, depending on the product, website, service or application you use. In principle, such consent is always as easily revocable as it has been given.
4 WHAT DATA WE PROCESS AND WHERE THE DATA ARE ACQUIRED FROM
We process personal data that we receive directly from the user. Below you will find the categories, descriptions and source of personal data collected by Q-Yachts.
|Category of personal data||Description||Source / legal basis|
|basic and contact information||first and last name, telephone number and email address
|directly from the user|
|data related to transactions||payment card information
ratings provided in the service, i.e., customer feedback
|directly from the user|
|data related to the Q-Yachts services/products or Q Yachts boats||information about the use of the service or products and activity
browser and device information
|directly from the user, the Q-Yachts boat, the user’s device, app or other similar technology|
|data related to the boat’s systems||telematics data from the boat including boat location, speed, motor, battery and auxiliary appliance statistics||the Q-Yachts boat|
4.1 Where else personal data have been acquired
In addition to the personal data we receive from you, we may, in accordance with applicable law, obtain and process certain personal data from public databases and third parties such as our resellers etc.
4.2 Recipients or categories of recipients of personal data
Other processors as recipients
When Q-Yachts processes personal data, they are sometimes shared with other parties. In this case, these other parties are processors of personal data, which refers to companies with which Q-Yachts has a binding legal agreement. They may only process the data for the specific purposes permitted by Q-Yachts and may only rely on third parties authorized by Q Yachts for said processing. Q-Yachts may use external service providers, for example, to obtain technical solutions and services to process the stored data, as well as to use a special technical interface to open the stored data. Personal data may be shared with such service providers and third parties to the extent necessary for maintaining, developing and providing Q-Yachts services. Q-Yachts may also use services provided by third parties, such as software services, system services and payment service providers. Q-Yachts has the right to share your personal data with the above parties to the extent necessary for providing these services.
Other controllers as recipients
Other parties may also be other data controllers, which refers to companies that have full responsibility toward the user for the use of the user’s personal data. They also have full responsibility for any third parties that may be involved in the processing of the user’s personal data. Q-Yachts will only share these data when necessary for providing you with a product or service (for example maintenance of the boats). If you authorize Q-Yachts to allow a third party or a third party application to use your account data, we will share said data with a third party. We will not do this without your express permission, which you provide in the Q-Yachts application or explicitly in connection with the product or service which you are receiving. When you direct us to share information with a third party, such a third party is responsible for the processing of personal data from that point on. Thus, it is your responsibility to carefully review the data protection policy of the third party.
More detailed descriptions of recipient groups
On our sites that display ads, selected companies and suppliers can purchase advertising space from us. In some cases, this means that the companies and/or suppliers act as separate controllers for the data processed. In addition, data may be disclosed to opinion and market surveys and other similar studies.
Q-Yachts has the right to transfer personal data to a subsidiary or to a third party in the event of the reorganisation, merger, sale, transfer or other assignment of Q-Yachts’ business or part thereof, assets or shares, or in the event of a joint venture, provided that the party to whom we transfer the personal data is not, without specific notice and, if required by applicable law, without the customer’s permission, authorised to process your personal data for purposes other than those specified in this data protection statement. Q-Yachts may share user data (including personal data) in connection with a potential acquisition or sale of business, if Q-Yachts or its business or part thereof is sold to the recipient of the data.
By using Q-Yachts’ services, such as by communicating within the Q-Yachts application, products and/or services, you may also share your data with other users: any such information may be publicly available to other users, and there is no presumption of privacy regarding data disclosed in this way. Q-Yachts is not responsible for the data protection of any data that the customer chooses to disclose within the services provided by Q-Yachts.
Q-Yachts may share non-personal data (such as anonymous data about users; addresses of sites that refer to the services and addresses used to exit the service; use of service products; clicks etc.) with third parties interested in these data in order to help them understand certain content uses, services, promotions and/or service usability.
Data pertaining to a user or anonymous data may be shared with advertisers, publishers, affiliates and other third parties.
5 DATA TRANSFER TO THIRD COUNTRIES
Personal data may be transferred outside the European Union and the European Economic Area if the European Commission has adopted a decision on the adequacy of the protection of personal data in the countries where personal data is transferred to (so-called “Equivalence Decision”, Article 45 of the Data Protection Regulation). The transfer of personal data outside the EU and the EEA can also be done using standard contractual clauses (SCC, “Standard Contractual Clauses”) approved by the Commission.
Our products and/or services can be provided using resources and servers located in different countries. Therefore, your personal data may also be disclosed outside the country where the services you use are located. However, in all transfers to third countries, Q-Yachts always complies with either an Equivalence Decision or Standard Contractual Clauses. Should you require more information about the transfer of your personal data abroad, you can contact us.
6 RETENTION PERIOD OF PERSONAL DATA
We will only retain your personal data for as long as necessary for the processing purpose in question or for as long as required by applicable law.
If you have registered with Q-Yachts’ services, we will retain the data for as long as you use the services or as long after the customer relationship as we deem necessary to retain the data in accordance with applicable law.
7 RIGHTS OF THE DATA SUBJECT
You have the following rights regarding your personal data:
- Right of access to personal data
- You have the right to request and receive the personal data we collect about you in a common and machine-readable format form by communicating with our customer service.
- Right to rectification
- You can contact our customer service if you believe we have other data of yours that may need to be rectified.
- Right to data erasure
- You have the right to ask us to delete your personal data. However, we will not be able to delete personal data that are necessary for complying with binding legal obligations or that must be retained under applicable law.
- Right to restriction of processing and right of objection
- You have the right to object to the use of your personal data for direct marketing purposes, for sending promotional materials, for profiling or for conducting market research.
- You can also contact Q-Yachts’ customer service to request a restriction on data processing or to object to any other form of processing.
- Right to data portability
- You have the right to request and receive the personal data we collect about you in a common and machine-readable format form. If Q-Yachts considers the request unreasonable, Q-Yachts may charge the reasonable costs incurred from the transfer.
- If the processing is based on consent (or explicit consent), you have the right to withdraw the consent at any time.
- Right not to be subject to automated decision-making
- Q-Yachts does not make automated decisions about its users that would have legal or similar effects.
If you wish to exercise your above rights, you may, to the extent permitted by applicable law, contact us using the contact information provided in this data protection statement. However, this may mean that we can no longer provide you with those services, especially if you have requested us to delete or stop processing your personal data.
Please note that Q-Yachts may need to identify you and request additional details in order to fulfil your above requests. Please also note that applicable laws may contain restrictions and other provisions related to your above rights.
8 RIGHT TO LODGE A COMPLAINT WITH A SUPERVISORY AUTHORITY
If you are not satisfied with our data protection services or the processing of your personal data, you can address your question to the relevant authority (the Finnish Data Protection Ombudsman or, in processing related to cookies, Traficom).
10 INFORMATION SECURITY
Personal data may only be processed by persons whose duties justify this. The use of personal data is protected by appropriate personal credentials and access rights. Q-Yachts has put in place appropriate technical and administrative safeguards to avoid and minimise the risks associated with the disclosure and processing of personal data. Such security measures include, where applicable, the use of firewalls, secure server facilities and encryption, the establishment of appropriate access control systems and processes, the careful selection of processors, adequate training of Q-Yachts staff involved in the processing, and other measures necessary for protecting personal data from unauthorized access or disclosure.
11 UPDATES OF THE DATA PROTECTION STATEMENT
In order to improve our services, and as legislation changes, we may also update our data protection statement. We always recommend that you re-read the statement at regular intervals. We will notify you of material changes by e-mail or on our website.